Understanding Business Kiosk Requirements


Kiosks are becoming more and more common, hundreds of thousands of new units are implemented each year. They are showing up in a variety of retail, hospitality, healthcare and other environments.


However, they are also increasingly sophisticated, offering a range of applications, displays, multimedia capabilities and integration options. Companies can still face difficult decisions about kiosk design, components, placement and integration they require, even when they have clear goals for what they want their kiosks to do.


There isn’t one kiosk configuration that will suit all applications. However, some practices will help guide you in finding the design and deployment to maximize customer convenience and value.


The Fundamentals
Reliability and ease of use are essential for any kiosk application. If kiosks don’t serve your customers consistently and conveniently, they won’t deliver the required benefits regardless of how they are used or the goals for implementing them. Kiosks also need to be easy for the company to integrate and support. If keeping kiosks reliable requires extensive hands-on staff support, programs will struggle to meet service, satisfaction, and sales goals.


According to a post-implementation analysis of 260 companies, firms that don’t track how their kiosks are used and don’t have processes in place to quickly respond to problems had the least success in improving customer satisfaction, conversion rates, and other vital metrics.


There are several things to take into consideration regarding how your kiosk can be optimized to fit seamlessly into your business. Some of the things to take into account include:


Self Checkout
Ease of integration is key for self-checkout kiosks, which must interact with POS systems and peripheral devices such as barcode scanners and scales.


Another key component to consider is the receipt printer. Printers with large media capacities provide less downtime because receipt media needs to be reloaded less often. The printer should also have design features that guard against jamming when a customer pulls on the receipt before it is finished being printing.


Most customers who want to avoid the long lines in lanes staffed by a cashier will choose a self-checkout kiosk. For this reason application designs and peripherals that support fast transaction processing are crucial.


Coupons and Promotions
Kiosks that are intended to provide coupons or other promotions to customers should be positioned near the front of the store to maximize use. A reader for loyalty cards can provide a way to capture demographic information about the customer using it. This information can be used to offer coupons and promotions tailored to the customer’s interests and preferences.


Kiosks can be implemented to support loyalty programs and should be conveniently placed to encourage customers to use them every time they visit the store. Kiosks can also be installed to draw more customers into low-traffic areas.

Product Information
The placement is essential for product information kiosks; they should be placed near the specific product, so customers can easily access the product after learning about it on the kiosk.


Providing a video and other multimedia descriptors on the kiosk may be beneficial, depending on the complexity of the product line or the likelihood for confusion with other products. If product descriptions, how-to tips, project materials checklists and other content is relatively standard, the information can be held in the memory and the kiosk may not need to be networked.


Clarity is essential for kiosks that allow ordering, both on the screen and on the printed order ticket or receipt. The screen and printer are crucial peripherals, so high-quality models that are suited for the information they are providing should be selected. Security support is another important consideration if the ordering kiosk will also accept payment, especially if the device will be networked wirelessly.


Gift Cards
Self-serve gift card kiosks almost always accept payment, so system security and receipt printing are essential requirements. Gift card kiosks can be placed in less congested areas because they offer much flexibility. Another option is for you to install them near customer service counters. This will divert customers who might otherwise stand in line to speak with a store associate. Customer satisfaction will be improved when you reduce the amount of time they spend in line. There is a definite benefit to offering kiosks for the relatively simple transaction of purchasing gift cards.


Registry kiosks can do more than show the user a list of registered items. Applications can be set to print a ticket directing the user to the exact location in the store where the item is stocked. Registry kiosks give customers the ability to review the information without involving a store associate.


However, if you want your staff to interact with registry shoppers, the kiosk can send a message that will direct an associate to the kiosk. Registry kiosks should be networked, to ensure the registry is updated when items are selected or ordered, to prevent duplicate purchases.


Equally as important as software, the hardware components are the second step in deciding on a customized kiosk.


As previously noted, the ease of use is essential for the successful kiosk program. The kiosk housing and appearance impact the ease of use because they help form the customer’s first impression. A customer’s attitude will be shaped based on whether a kiosk looks inviting or intimidating, convenient or sophisticated, or rough versus refined. The kiosk should also fit easily into the space available without blocking aisles or interfering with displays.


The display needs to match the environment and the application needs. Kiosks that are installed outdoors need displays that can self-adjust for lighting conditions and remain readable in bright sunlight. A kiosk with high-end audio and video capabilities for promotional applications would be overkill for ordering at an auto parts counter. Touchscreens raise the concern for durability. Touchscreens are designed to be operated by fingertips. However, some customers could use keys, pens and other hard objects, which could scratch the surface.


Another significant variable for kiosk reliability is the printer. The printer sometimes also has a surprising effect on the user experience. For example, some printers automatically cut the receipt or other printed paper, while others require the user to tear it off. Tearing increases the chances that the paper will jam, which can result in downtime until the jam is serviced by an employee. The printer directly impacts the customer experience, so it isn’t a component to take lightly while designing your kiosk.


Kiosk design must incorporate both physical and data security. The components and supplies of a kiosk can be secured with locking cabinets and the design of the kiosk itself. The safety of the data can be more of a challenge. Kiosks that accept payments or collect customer information must meet Payment Card Industry (PCI) standards, as well as other requirements.


Kiosks have been proven to be highly useful for improving satisfaction, creating competitive uniqueness, and reducing operating costs, but these benefits are not equally shared. To have a chance at success depends on a kiosks reliability and ease of use.


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5 thoughts on “Understanding Business Kiosk Requirements

    1. I agree completely. I can jump in there and check myself out a lot faster than most cashiers. However, for me, the self-checkout kiosks are a two edged sword. When I go shopping, mainly grocery shopping, I appreciate the ability to get in, git er done, then boogie. However, each of those kiosks takes the place of one employee per regular shift, for who knows how long.

      That is a job a real person could’ve had and now, due to technology, doesn’t have the opportunity of that job.

      Liked by 1 person

      1. That’s true. I wonder sometimes if with less cashier staff if there would be need for more stocking and general monitoring staff….


      2. Yes, that is true. When they first came out, I would refuse to use them because I felt like they were replacing an actual human who could use the job. However, to be honest, they are faster and do seem to be slightly more intelligent than some of the human cashiers I seem to encounter (sad but true).

        I still don’t use them if there are other options. However, “Honey” is a different story, she uses them whenever she only has a few items. I guess they serve a purpose. I’ve often wondered what is going to happen to the workforce when the “Baby Boomers” make their grand exit.

        I thought my generation would benefit from a glut of jobs available but it looks like my kids will benefit instead.

        Liked by 1 person

      3. Time will tell I suppose.
        Sadly I do know what you mean about the machines who do a better job than some people. 🙈
        When they first started making an appearance though I remember they were a bit cumbersome at times and the stores needed to keep a couple of staff members hovering nearby to assist. Lol


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